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We would like to make you aware of a situation that has been brought to our attention. There is a company, Exhibition Housing Management (EHM), who has been contacting attendees of upcoming events to assist with hotel reservations.

Please note that only GUARANT International, as the official Conference Department, is authorized to offer hotel reservation services for the 45th EDTNA/ERCA International Conference.

In case you are contacted by any other companies/ unknown vendors by phone or emails, we urge all attendees not to sign anything or enter into any conversation with them or reply to any emails.


GUARANT International has been appointed as the official hotel accommodation agent for the 45th EDTNA/ERCA International Conference and will handle all related arrangements.

In case of any comments/questions please kindly contact GUARANT International at or call +420 284 001 444.

A number of hotels of various categories at reduced rates are available for participants of EDTNA/ERCA 2016 Conference.

List of hotels

All hotels are located within a reasonable distance from the Valencia Conference Centre.
Please see map of accommodation for EDTNA/ERCA 2016 HERE
Hotel RATE
Distance from
the conference venue

Sercotel Sorolla
105 116 next to the venue /
1 min  
Meliá Valencia SOLD OUT SOLD OUT 100 m / 2 min
AC Hotel Valencia by Marriott
SOLD OUT SOLD OUT city centre / 20 min by taxi
Eurostars Gran Valencia SOLD OUT SOLD OUT 800 m / 10 min  
Ilunion Valencia - last available rooms
(ex hotel Confortel 4*)
99 110 850 m / 12 min
Neptuno SOLD OUT SOLD OUT port area / 22 min by taxi
NH Valencia Center - last available rooms 75 86 3 stops by metro
Vora Fira 95 109 3 stops by metro

Ilunion Valencia - last available rooms
(ex hotel Confortel 3*)
88 94 800 m / 10 min 
Expo Hotel Valencia - last available rooms 68 74 3 stops by metro

Venecia SOLD OUT SOLD OUT city centre / 13 min by taxi

All rates quoted are per room per night including breakfast and 10% VAT. Should VAT change before the beginning of the Conference, the Conference Department will automatically change the price of your hotel room and inform you in writing about the new rate.

Please note that price of accommodation is not included in the registration fees.

Group reservations

For group reservations with preferential conditions please contact GUARANT International at, telephone
number +420 284 001 444 or fax number +420 284 001 448. Our professional staff will assist you to find a suitable hotel for your stay and
handle your reservation.

How to make a hotel reservation

The Online Hotel Booking is now CLOSED.

To make a hotel reservation, it is necessary to fill in Online Accommodation Form.

Please note that the online Accommodation Form is only accessible with a password. Simply fill in the Personal Data Form and a password will be sent to you. Your password is the same for all online forms.
Reservations will be processed on a “first come, first-served” basis. Due to heavy demand and the fact that distribution of rooms in many hotels is limited, please book your accommodation as soon as possible.
All rates quoted are per room per night including breakfast and 10% VAT. Should VAT change before the beginning of the Conference, GUARANT International will automatically change the price of your hotel room and inform you in writing about the new rate.

Extras are to be paid directly at the hotel reception before departure.

Reservation confirmation

Please do not contact the hotels directly as the reservations are held as block by GUARANT International.
Full pre-payment is required to guarantee the reservation. After the full payment is received, your hotel reservation will be confirmed in writing by e-mail.
Hotel accommodation must be paid until July 24, 2016.
In case you share the room with another conference participant, it is possible for each participant / roommate to pay only half of the total hotel expenses. Invoice can be issued upon request after the conference. Please include this request as a note in your accommodation form.

GUARANT International reserves the right to charge a handling fee of 30 EUR at any name change of a hotel reservation.

Cancellations, changes and refunds

Please inform GUARANT International about any amendments or cancellations in writing by e-mail
or fax +420 284 001 448. Telephone amendments will not be accepted.
Date of delivery of your written cancellation to GUARANT International will be considered as the date of cancellation.
Please do not contact the hotel directly for any reservation changes or cancellations. The appropriate refunds will be made after the conference.

Cancellation conditions

The following cancellation conditions apply to the cancellation or shortening of a hotel reservation.

Until July 24, 2016 Full refund (less 30 EUR handling fee)
July 25, 2016 – August 6, 2016 30% of total amount
August 7, 2016 – August 17, 2016 50% of total amount
August 18, 2016 – August 31, 2016 80% of total amount
From September 01, 2016 100% of total amount
No show 100% of total amount


In case of a no show, the room will be kept for the guest until 12 noon of the day following the date of expected arrival; then the room will be released.
In order to guarantee your room, please inform GUARANT International about your later arrival.
GUARANT International will process all reservation requests by September 14, 2016 or at the registration desk on site.

Methods of payment

Accommodation expenses must be paid in EUR by one of the following methods:

1. Credit card

For payments through the Online Payment System only MasterCard/Eurocard, Visa and Diners Club credit cards are accepted. These payments will be charged in EUR. 

2. Bank transfer

Please note that payments by bank transfer will only be accepted by August 27, 2016. After this date only payments by credit cards will be accepted by using the Online Payment System.

The bank details will be sent to you within three working days after the submission of the registration form.

Beneficiary: GUARANT International spol s.r.o.
Bank name: Na Pankráci 17, 140 21 Prague 4, Czech Republic
Bank address: Ceskoslovenska obchodni banka
Account number: 478 533 893/0300
IBAN: CZ69 0300 0000 0004 7853 3893
Details of payment: 21633 / participant’s name*

*The participant’s name should be clearly legible otherwise the payment cannot be identified.

All payments made by bank transfer have to be net of all bank charges. The payer pays the bank charges of their bank, and the beneficiary pays the charges of their bank, if any.