We would like to make you aware of a situation that has been brought to our attention. There is a company, Exhibition Housing Management (EHM), who has been contacting attendees of upcoming events to assist with hotel reservations.
Please note that only GUARANT International, as the official Conference Department, is authorized to offer hotel reservation services for the 45th EDTNA/ERCA International Conference.
In case you are contacted by any other companies/ unknown vendors by phone or emails, we urge all attendees not to sign anything or enter into any conversation with them or reply to any emails.
In case of any comments/questions please kindly contact GUARANT International at firstname.lastname@example.org or call +420 284 001 444.
A number of hotels of various categories at reduced rates are available for participants of EDTNA/ERCA 2016 Conference.
List of hotels
the conference venue
LAST AVAILABLE ROOMS
|105||116||next to the venue /
|Meliá Valencia||SOLD OUT||SOLD OUT||100 m / 2 min|
|AC Hotel Valencia by Marriott
|SOLD OUT||SOLD OUT||city centre / 20 min by taxi|
|Eurostars Gran Valencia||SOLD OUT||SOLD OUT||800 m / 10 min|
|Ilunion Valencia - last available rooms
(ex hotel Confortel 4*)
|99||110||850 m / 12 min|
|Neptuno||SOLD OUT||SOLD OUT||port area / 22 min by taxi|
|NH Valencia Center - last available rooms||75||86||3 stops by metro|
|Vora Fira||95||109||3 stops by metro|
|Ilunion Valencia - last available rooms
(ex hotel Confortel 3*)
|88||94||800 m / 10 min|
|Expo Hotel Valencia - last available rooms||68||74||3 stops by metro|
|Venecia||SOLD OUT||SOLD OUT||city centre / 13 min by taxi|
All rates quoted are per room per night including breakfast and 10% VAT. Should VAT change before the beginning of the Conference, the Conference Department will automatically change the price of your hotel room and inform you in writing about the new rate.
Please note that price of accommodation is not included in the registration fees.
For group reservations with preferential conditions please contact GUARANT International at email@example.com, telephone
number +420 284 001 444 or fax number +420 284 001 448. Our professional staff will assist you to find a suitable hotel for your stay and
handle your reservation.
How to make a hotel reservation
The Online Hotel Booking is now CLOSED.
To make a hotel reservation, it is necessary to fill in Online Accommodation Form.
Please note that the online Accommodation Form is only accessible with a password. Simply fill in the Personal Data Form and a password will be sent to you. Your password is the same for all online forms.
Reservations will be processed on a “first come, first-served” basis. Due to heavy demand and the fact that distribution of rooms in many hotels is limited, please book your accommodation as soon as possible.
All rates quoted are per room per night including breakfast and 10% VAT. Should VAT change before the beginning of the Conference, GUARANT International will automatically change the price of your hotel room and inform you in writing about the new rate.
Extras are to be paid directly at the hotel reception before departure.
Please do not contact the hotels directly as the reservations are held as block by GUARANT International.
Full pre-payment is required to guarantee the reservation. After the full payment is received, your hotel reservation will be confirmed in writing by e-mail.
Hotel accommodation must be paid until July 24, 2016.
In case you share the room with another conference participant, it is possible for each participant / roommate to pay only half of the total hotel expenses. Invoice can be issued upon request after the conference. Please include this request as a note in your accommodation form.
GUARANT International reserves the right to charge a handling fee of 30 EUR at any name change of a hotel reservation.
Cancellations, changes and refunds
Please inform GUARANT International about any amendments or cancellations in writing by e-mail firstname.lastname@example.org
or fax +420 284 001 448. Telephone amendments will not be accepted.
Date of delivery of your written cancellation to GUARANT International will be considered as the date of cancellation.
Please do not contact the hotel directly for any reservation changes or cancellations. The appropriate refunds will be made after the conference.
The following cancellation conditions apply to the cancellation or shortening of a hotel reservation.
|Until July 24, 2016||Full refund (less 30 EUR handling fee)|
|July 25, 2016 – August 6, 2016||30% of total amount|
|August 7, 2016 – August 17, 2016||50% of total amount|
|August 18, 2016 – August 31, 2016||80% of total amount|
|From September 01, 2016||100% of total amount|
|No show||100% of total amount|
In case of a no show, the room will be kept for the guest until 12 noon of the day following the date of expected arrival; then the room will be released.
In order to guarantee your room, please inform GUARANT International about your later arrival.
GUARANT International will process all reservation requests by September 14, 2016 or at the registration desk on site.
Methods of payment
Accommodation expenses must be paid in EUR by one of the following methods:
1. Credit card
For payments through the Online Payment System only MasterCard/Eurocard, Visa and Diners Club credit cards are accepted. These payments will be charged in EUR.
2. Bank transfer
Please note that payments by bank transfer will only be accepted by August 27, 2016. After this date only payments by credit cards will be accepted by using the Online Payment System.
The bank details will be sent to you within three working days after the submission of the registration form.
|Beneficiary:||GUARANT International spol s.r.o.|
|Bank name:||Na Pankráci 17, 140 21 Prague 4, Czech Republic|
|Bank address:||Ceskoslovenska obchodni banka|
|Account number:||478 533 893/0300|
|IBAN:||CZ69 0300 0000 0004 7853 3893|
|Details of payment:||21633 / participant’s name*|
*The participant’s name should be clearly legible otherwise the payment cannot be identified.
All payments made by bank transfer have to be net of all bank charges. The payer pays the bank charges of their bank, and the beneficiary pays the charges of their bank, if any.